snapshot of a week

My boss asked us to track the time we spent on various tasks and projects to get an idea of areas where we could use student help or better coordination within the department. Here’s a visual representation of a (mostly) typical week:sampleweek
A typical day is full of things involving the management of electronic resources that aren’t routine, but come up regularly. For the things that aren’t a part of a defined project or task group, I tossed them into the “putting out fires” category, which may be why it’s the largest.

I should note that the meeting slice included time spent preparing for meetings as well as time spent in them. I am striving to reduce time spent in or preparing for meetings, particularly since they are often not as productive as the time spent on doing my job. Unfortunately, some of that is out of my control due to being a member of several standing committees with regular meetings.

[I meant to publish this back on February 11th when I wrote it, but somehow it ended up saved as a draft instead.]

day in the life of an electronic resources librarian

9:00 Arrive at my cubicle, turn on the computer, and go get an iced coffee from the cafe and a spoon for my yogurt.

9:15 Log into the network. Open email, browser, and Twhirl. Do a quick read of the 20+ new email messages that arrived over the weekend (don’t you people take a breakā€½), replying to the ones that can be done quickly and sorting the rest into appropriate to-do lists.

9:55 Look over task list for today, see the note about DILO librarian, and start this post.

10:00 Tweaked the new “article finder” page per the suggestion of the head of research & instruction. Dug around EBSCOnet and Ulrich’s to determine which variation on a similar journal title is the right one and why our subscription may have lapsed last year.

10:20 Realized that my calendar didn’t alert me to my 10am bi-weekly meeting with the department head. Chatted with him for a few minutes about the status of projects and came away with a few more to-do items.

10:30 Began clearing out the to-read list, which currently dominates the inbox to-do lists. Aghast to discover that it contains messages from as far back as March. Got through the March & April backlog, but then deleted most of the rest. Resolved to either read or delete the links to interesting articles my colleagues send me, rather than shuffling them off to be read later.

11:10 Massaged some non-COUNTER use reports to appear to be COUNTER-like in order to upload and archive them in our ERMS. Sorted through a backlog of emails from publishers regarding use data and reports.

11:55 Left for lunch and running errands. Need to be back in time for my 1pm reference desk shift.

1:00 Covered the reference/circulation desk, mainly answering directional questions and checking out books. Used the downtime to catch up on RSS feeds (I’ve been doing well with maintaining Google Reader Zero). Also answered some questions from colleagues regarding online availability for journal titles we are considering moving to online only or canceling. Also found a possible solution to the EZproxy host error problem.

3:00 Processed new email. Checked Twitter.

3:10 Pulled a report of current subscriptions from SerialsSolutions, massaged it in Excel, and used it to generate a Hosts and Domains configuration file for our EZProxy setup, an idea that I shamelessly stole from someone else.

3:55 Cleared up some confusion regarding an invoice for a resource that has a new publisher and will be changing its name in September, but it invoiced with the current and soon to be former name on the line item.

4:00 Wrote up a report for the library director regarding the SerialsSoutions eBook Enhancement offer.

4:30 Hunted down some chocolate.

4:35 Processed new email. Checked Twitter. (Sensing a theme here?)

4:50 More use statistics. I’m pulling together numbers for a report due next month, but it’s slow going.

5:35 Waiting on one last COUNTER report to be emailed to me, and that portion of the report will be finished. w00t! Spent the rest of the day pulling acquisitions data out of the catalog and checking for licenses.

6:05 Saved work on the project. Published this. Time to go home.

DILO: electronic resources librarian

9:00am Arrive at work. Despite getting to bed early, I still overslept. Great way to start a Monday, I tell you.

9:00-9:20am I was out of the office for most of last week, so I spent some time catching up with my assistant. This also gave my computer plenty of time to boot up.

9:20-9:30am Logged into the network, and then went to get some iced tea from the library coffee shop. It takes several minutes for all of the start-up programs to load, so that’s a perfect time to acquire my first dose of work-time caffeine.

9:30-9:35am Start this post.

9:35-10:20am Sifting through the 100+ new messages in my mailbox from the time while I was gone. I followed-up on the ones that looked urgent while I was out, but the rest were left for today. In the end, three messages went into the to-do category and a few more into the use statistics category. The rest were read and deleted.

10:20-10:45am Filled out an order form for a new database. PDF form is printable only, so this required the use of a typewriter (my handwriting is marginally legible). I also discovered in the middle of the process that I did not have all of the necessary information, which required further investigation and calculations.

10:45-11:05am Sent email reminders to the students LIB 101 class that I will be teaching on Friday. Created a class roster for all four sections I’m teaching this spring.

11:05-11:15am Mental break. Read Twitter and left a birthday greeting for a friend in Facebook.

11:15-11:20am Added use stats login info for a new resource to our ERM and the shared spreadsheet of admin logins that we have been using since before the ERM (still implementing ERM, so it’s best to put it in both places).

11:20-11:25am Processed incoming email.

11:25am-12:40pm Was going to run some errands over my lunch hour, but instead was snagged by some colleagues who were going out to my favorite Mexican restaurant.

12:40-1:00pm Sorting through the email that came in while I was gone. Answered a call from a publisher sales person.

1:00-3:00pm Main Service Desk shift, covering the reference side of it. During the slow times, I accessed my work station PC via remote desktop and worked on the scanned license naming standardization project I started last week. In the process, I’m also breaking apart multiple contracts that were accidentally scanned together. As usual, the busy times involved a sudden influx of in-person, email, and IM questions, most often at the same time.

3:00-3:15pm Got a refill of ice tea from the coffee shop, processed email, and read through the Twitter feed.

3:15-4:00pm Organized recently scanned license agreements and created labels for the folders. Filed the licenses in the file drawer next to my cubicle.

4:00-4:20pm Checked in with co-workers and revised my to-do list.

4:20-5:15pm Responded to email and followed-up on action items related to the recent NASIG executive board meeting.

And that, my friends, is my rather unusual day in the life of an electronic resources librarian. Most of the time, I bounce between actual ER work, meetings, and email.

Read more DILOs like this one.