Tag: cil11

CIL 2011: Repositories — Strategies & Practices

Speakers: Mitzi M. Cole & Jeremy Gottwig

They wanted to create an author and publication repository. They maintain information about the authors with name variants and the codes for their divisions, in addition to identifying the relationships between the author and publication and among the authors themselves. The display of this information needed to be displayed with links to the full-text using their link resolver or by attaching full text files when allowed by copyright. Those needs helped identify requirements for the system they chose.

They were able to use the Homeland Security database of NASA employees to harvest information about the authors to begin populating that database. They then harvested data from a number of commercial sources to find their publications.

They developed crosswalks to move metadata from the various sources, and developed a utility to de-dupe the records and match author name variants. They also used the OpenURL standard to create full-text links.

They used Fedora Repository to store all of this. In order to use Fedora, you need to think in objects. Using relational queries, you can repurpose almost all of your data.

The author metadata was created using MADS in a separate tool and then exported to the format needed for Fedora. They used the local identification numbers for employees for the PID. On the public display of the author record, they show the author’s publications and the related authors (i.e. co-authors).

In the publications database, they used PUB_MD identifiers for publications to create unique PIDs. Unfortunately, there were problems with variations because they were pulling data from several sources.

The public end uses Drupal with Zen-based themes. For future consideration, they are looking at self-submission methods, Hydra, Islandora, BibApp, and whatever else may be developed which will plug into Fedora.

Talk to the end users early and often. We think like librarians and they don’t. Publisher metadata can be problematic — even they have trouble with author disambiguation. Automation can only go so far, and you still need human quality control. There’s always something new on the horizon.

Speaker: Amy Buckland

Many repositories are founded because someone at an institution wants one or sets it as a goal. But you need to know what that means.

Clifford Lynch calls it “a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.”

If it’s a service, it impacts all areas of the library. It needs to be sustainable, and flexible as formats change. At McGill, they mediate the deposits in order to make sure copyrights are honored.

How do users find out about your IR? What kind of support will it have? You need to know this at the beginning so that you can market it to the stakeholders.

Who are the members of the community? Will students be included? At McGill, they are, and it’s a requirement for graduation that theses are deposited.

There is no way that what you are using for your IR will make it manageable and accessible. Be very wary of tools that promise this.

What goes in? What kinds of digital materials? Is it dark or open? Flat media (articles, papers, theses, etc) are easy, but it gets tricky with other objects and dynamic resources like blogs and websites.

The standards don’t stay standard for very long. Pick one and stick to it, because retro-fitting is challenging.

Who is a part of your institution? Do alumni get included? For public institutions, is the public included?

Institutional repository is a librarian term. Call it something else depending on who you talk to so that it has meaning to them.

“our goal is to take advantage of the web to make the knowledge created at our institution available to the world”

Speaker: Jim DelRosso

Digital projects are chronically understaffed. We need to be advocates to change that.

If you are going into digital repositories, copyright is going to be a pain in your butt.

Digitization isn’t magical. It takes people to figure out if it can be included and then do all the work to get it there. If it was possible to do this easily, libraries wouldn’t be doing it, Google would.

Step one: digitize
Step two: ???
Step three: Profit! (or for libraries, survive)

People are one of the toughest things to get support for. Tech is shiny and gets the attention, but it can be done without staff. Tell decision makers that technologies go obsolete, shiny gets dull, but people will last.

Our capacity to do works that will stagger our users and our peers is sometimes missed. There is right now more potential for the dissemination and preservation of knowledge than we have ever seen in human history. Go forth and do that!

CIL 2011: Thinking Strategically & Critically

Speaker: Rebecca Jones

She’s a librarian who started in corporate libraries and went on to human resources and organizational development. Working in different types of places has given her a perspective on different kinds of thinking.

We have gotten ideas at this conference to take back, but there a people at home who haven’t heard them yet, so you need to plan how you will approach this to not fail.

Strategic planning is not about the document — it’s about engaging people in the planning process so that everyone can see where they are making a difference. What are the implications for everyone? Consultants should not be doing the environmental scan — everyone in the library should be doing that.

Any time we have to do something differently, even if we know it is for good, it is uncomfortable to adjust to it. Viewing situations and solutions strategically will result in different types of decisions. Talking it through with others will suss out new solutions. It is too risky to not think differently in this economy.

Strategic thinking is as much about emotions as it is about finding out what the right questions are. What is the real problem that we are talking about? It is not about being critical. It is about opening up all of the possibilities.

It is our responsibility to have critical optimism. No librarian or library needs to play devil’s advocate. Have some fun planning! If we can’t see a better world, how will our stakeholders and users?

Be flexible and adaptable. Question the status quo — we tend to perpetuate what we already know. Focus on the future and don’t let the past stop you from moving forward. If you are already in a hole, stop digging. Gather the right facts in order to understand what is really happening.

Standing in the future is a planning strategy that has planners talk about the dream they have for the future as if it is in the present. By having all staff involved, you can get a clearer picture of how to get there. Buy-with is more effective than buy-in.

Some people will never like the change. Don’t listen to the 20% who are still whining — pay attention to the 80% who have moved on.

Consider following up with Rotman’s Business Journal for more of this kind of stuff. Also, Seth Goddin, Futures magazine, the Futures conference, Roger Martin’s work on design thinking, and what your community is reading. We have to be listeners. Be self-aware — you need to know what your assumptions are.

Why aren’t we at non-library conferences? We need to be aware of what is happening out there.

CIL 2011: New Alignments, Structures, & Services

Speakers: Janel White & Hannah Somers (NPR)

They started by playing some clips from NPR broadcasts in which librarians had a role in fact-checking or researching the content. The library is in the digital division, along with the folks who manage the website and API. It is innovating, but also aware that they need a lot of development.

They have begun showing up at divisional product status meetings in order to increase the visibility of their archival project. They have become embedded in other project as experts as a result of this visibility. This is an intentional shift from being viewed as only a service used when their clients needed them.

They used a pilot to both determine which product to use and to get buy-in from their stakeholders. They used Agile to develop the new website and have since adopted it across the board. The team meets daily to talk about what they did the day before and what they plan to do that day. This allows for flexibility and making sure that deadlines will be met. Agile is like baking a new recipe for the first time. You might burn a few, but you know what goes into it and can work to improve it for the next time.

The result is that they were able to redirect and focus their roles away from the ones that were slowly dying. The reference librarians are dispersed across the newsroom to be available at the source, and others are embedded into projects.

Speakers: Jodi Stiles & Greta Marlatt (Homeland Security Digital Library)

After 9-11, the Naval Postgraduate School was asked to come up with a homeland security program, and since then there have been a variety of distance/online masters and certificate options developed.

Five years ago, they had proprietary educational and research support systems that did not talk to each other and were often complicated or duplicative. They got to the point where their servers were crashing every 30 minutes, with each vendor pointing the finger at the others.

To get around the hassle of contracting services, they have adopted open source solutions. Drupal, Moodle, Solr, MediaWiki, and osTicket are their main solutions, and the folks that work with them actually understand what is going on. However, they found that they couldn’t build a whole out of open source parts. After trying to build connectors, they eventually wrote their own tools.

As a result, their stakeholders and the librarians get what they want. They understand how it works and can respond quickly to enhancement requests. However, they have found that they need to be careful about reinventing the wheel.

CIL 2011: Three Keys to Engaging Digital Natives

Speaker: Michelle Manafry

It doesn’t matter how cool you are, at some point you will find yourself sounding like your parents. “In my day, we had to look things up in the catalog.” That’s okay — there differences in the generations.

Tara Hunt says, “Andy Warhol’s saying, ‘everyone will be famous for 15 minutes’ has changed to ‘everyone will be famous to 15 people.'” This did not start with the internet. It was already heading that way from the therapist’s couch to Jerry Springer. It’s no surprise that reality TV is so popular.

It might seem dangerous to be sharing so much information, but it also provides the opportunity to crowdsource for good.

One way libraries can blur the lines and bring the social aspect to their communities is by using social sign-on instead of anonymous browsing or a lengthy registration process. This allows them to integrate the users’ social community into the website and take it back to their social networks. They can become your advocates out in the world.

This generation is interested in knowledge sharing, not knowledge hoarding. For example, the trend of haul videos on YouTube shows a very engaged user base. This is innovation on their own terms. Quirky is an organization/site for social product development. Users submit ideas and the community decides on which one will be created and sold. Not only do the inventors earn money, but also the people who were involved in deciding on the product, because nothing gets made if no one will buy it and the selection process is a huge part of the product development.

Knowledge alone is not power. Knowledge shared is power. We ignore this at our peril.

This generation has more faith in the things it is involved in creating. This generation is interested in interactions, not transactions.

Social capitalism is an emerging economy based on ratings and interactions. We need to be aware of and involved in this new economy. Many libraries are adopting ways to engage with users, from resource guides to chat services.

CIL 2011: In Pursuit of Library Elegance

Speaker: Erica Reynolds

Elegant solutions/designs are often invisible to the user. Observe what is happening, and look at what could be removed (distractions/barriers), rather than what needs to be added.

Simple rules create effective order. The more complexity in an equation, the more doubtful that it is true.

Another aspect of elegance is seduction. Limiting information creates intrigue. Libraries could play more on curiosity to draw users to information. Play hard to get, in a way. Don’t be so eager to dump information in response to user questions.

Restraint and removal can increase impact and value. Encourage people to use their brains. Why do we act like they are so stupid that they need signs everywhere in the library?

Limited resources spark creativity and innovation. The creative tension at the center of elegance: achieving the maximum effect with the minimum of effort.

The path to elegance begins with: resisting the urge to act; observe; ensure a diversity of opinions and expertise are heard; carve out time to think and not think; get away from your devices; get some sleep; and get outside.

Speaker: John Blyberg

The primary intent of our website may not be about getting you from point A to point B. It could be about building community and connection.

They found that when they removed the fortress that was the old reference desk, it was much more popular and approachable. Like Apple not including a manual with the iPhone, your library should be intuitive enough to use with minimal signage or instruction. Digital signage can evolve and be interactive, which will spark curiosity and inquiry.

CIL 2011: Building Community with Faculty Suppliers

Speakers: Regina Reynolds & Laurie Kaplan

The US ISSN Center (part of the Library of Congress) is primarily responsible for assigning ISSN and metadata to journals. They work with the international ISSN network as well as answering questions from libraries and publishers.

R.R. Bowker is a subdivision of ProQuest. They create metadata for libraries and publishers and several products like Ulrichs. They have one employee working in the ISSN Center assigning ISSNs, creating CONSER records, screens incoming requests, and solves problems. Initially, they worked mostly with the Ulrichs database, and now are working with the SerialsSolutions database.

The relationship began over metadata. Bowker wanted data for Ulrichs, and the ISSN Center needed more staff to do it. The contract is non-exclusive, but to date, no other company has been involved. LoC would like to develop more relationships like this, in part to reduce duplication of effort.

The benefit for publishers is a one-stop shop for ISSN registration, Ulrichs inclusion, and CONSER records in WorldCat. The serials community benefits from having a standard number for each publication, fuller records, and an advocate for gathering that metadata.

Some of the challenges have been technological (firewalls, different computers, etc.) and administrative (different bosses, holidays, etc,). They are looking to better ways of collaborating between the ISSN record creation and the Ulrichs record creation.

Standards matter. Common data elements can be mapped.

More detail in the current issue of Serials Review.

Speaker: Jim DelRosso (DigitalCommons@ILR)

When creating a digital repository, start small. They started initially with getting faculty publications up. This required developing strong relationships with them.

While you may be starting small, you need to dream big as well. What else can you do?

Get support. Go to the offices of the people you want to work with. Get familiar with the administrative assistants. But, be ready to do everything yourself.

Plan ahead, but write it in pencil. They organizational structure of your repository needs to be flexible to handle outside changes.

Once you get going, take time to assess how it’s doing. Get familiar with the reports available in your system, or use tools like Google Analytics. Don’t rely only on anecdotes. Use both numbers and stories.

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