libday7: day 4

Began the day by going through the handful of email messages that arrived overnight, with half of them being links to articles shared by colleagues. Then I fired up iTunes and started in on the print journal inventory project again.

Made some progress with the project, but then it was time to pick up tickets for Busch Gardens (they send us there every year as a benefit and to shut down campus for half a day). When I got back from that, I finished up the spreadsheet page I was working on and then did odds and ends until I had to leave for an early lunch.

After my early lunch and at the time I would normally be at lunch, I worked a two hour shift at the reference/circulation/information desk to cover for a colleague who was originally scheduled then. It was really quiet, with a few folks coming up to check out books and some parents with prospective students wandering through. Had one emeritus faculty member who was quite upset to learn we’d withdrawn a couple of history journals he liked to browse and photocopy. They’re in JSTOR and in the “what to withdraw” tool from Ithaka, so we figured we were covered for about 99.9% of the folks who’d want them. Did not take into account emeritus faculty who do not use computers.

Spent some time after the desk going through Twitter, reading librar* articles shared by colleagues there. And retweeting a few myself. Also cracked open my afternoon Coke Zero. Ahhh…

The only item left for today’s email inbox to-do list was to add a new eresource to the website. We’d acquired it a few weeks ago, and I’ve just been waiting for the subject librarian to send me the description she wanted to use. Got it late yesterday and bumped it to today’s task list.

Up next was going through the stack of eresource invoices that appeared on my chair while I was at lunch. I check to see if they’ve been paid already and if they’re on the cancellation list before either verifying with the subject librarian that they want to renew or giving them to my assistant to pay if I’ve already received renewal instructions. Some publishers send invoices well in advance, some only 30 days (or less) before the renewal date. I try to get renewal instructions from the librarian in advance of the license deadline, which varies from resource to resource.

This took me up to the end of the day, or at least the part where I leave to go sweat in the gym for a while.

NASIG 2010 reflections

When I was booking my flights and sending in my registration during the snow storms earlier this year, Palm Springs sounded like a dream. Sunny, warm, dry — all the things that Richmond was not. This would also be my first visit to Southern California, so I may be excused for my ignorance of the reality, and more specifically, the reality in early June. Palm Springs was indeed sunny, but not as dry and far hotter than I expected.

Despite the weather, or perhaps because of the weather, NASIGers came together for one of the best conferences we’ve had in recent years. All of the sessions were held in rooms that emptied out into the same common area, which also held the coffee and snacks during breaks. The place was constantly buzzing with conversations between sessions, and many folks hung back in the rooms, chatting with their neighbors about the session topics. Not many were eager to skip the sessions and the conversations in favor of drinks/books by the pools, particularly when temperatures peaked over 100°F by noon and stayed up there until well after dark.

As always, it was wonderful to spend time with colleagues from all over the country (and elsewhere) that I see once a year, at best. I’ve been attending NASIG since I was a wee serials librarian in 2002, and this conference/organization has been hugely instrumental in my growth as a librarian. Being there again this year felt like a combination of family reunion and summer camp. At one point, I choked up a little over how much I love being with all of them, and how much I was going to miss them until we come together again next year.

I’ve already blogged about the sessions I attended, so I won’t go into those details so much here. However, there were a few things that stood out to me and came up several times in conversations over the weekend.

One of the big things is a general trend towards publishers handling subscriptions directly, and in some cases, refusing to work with subscription agents. This is more prevalent in the electronic journal subscription world than in print, but that distinction is less significant now that so many libraries are moving to online-only subscriptions. I heard several librarians express concern over the potential increase in their workload if we go back to the era of ordering directly from hundreds of publishers rather than from one (or a handful) of subscription agents.

And then there’s the issue of invoicing. Electronic invoices that dump directly into a library acquisition system have been the industry standard with subscription agents for a long time, but few (and I can’t think of any) publishers are set up to deliver invoices to libraries using this method. In fact, my assistant who processes invoices must manually enter each line item of a large invoice of one of our collections of electronic subscriptions every year, since this publisher refuses to invoice through our agent (or will do so in a way that increases our fees to the point that my assistant would rather just do it himself). I’m not talking about mom & pop society publisher — this is one of the major players. If they aren’t doing EDI, then it’s understandable that librarians are concerned about other publishers following suit.

Related to this, JSTOR and UC Press, along with several other society and small press publishers have announced a new partnership that will allow those publishers to distribute their electronic journals on the JSTOR platform, from issue one to the current. JSTOR will handle all the hosting, payments, and library technical support, leaving the publishers to focus on generating the content. Here’s the kicker: JSTOR will also be handling billing for print subscriptions of these titles.

That’s right – JSTOR is taking on the role of subscription agent for a certain subset of publishers. They say, of course, that they will continue to accept orders through existing agents, but if libraries and consortia are offered discounts for going directly to JSTOR, with whom they are already used to working directly for the archive collections, then eventually there will be little incentive to use a traditional subscription agent for titles from these publishers. On the one hand, I’m pleased to see some competition emerging in this aspect of the serials industry, particularly as the number of players has been shrinking in recent years, but on the other hand I worry about the future of traditional agents.

In addition to the big picture topics addressed above, I picked up a few ideas to add to my future projects list:

  • Evaluate the “one-click” rankings for our link resolver and bump publisher sites up on the list. These sources “count” more when I’m doing statistical reports, and right now I’m seeing that our aggregator databases garner more article downloads than from the sources we pay for specifically. If this doesn’t improve the stats, then maybe we need to consider whether or not access via the aggregator is sufficient. Sometimes the publisher site interface is a deterrent for users.
  • Assess the information I currently provide to liaisons regarding our subscriptions and discuss with them what additional data I could incorporate to make the reports more helpful in making collection development decisions. Related to this is my ongoing project of simplifying the export/import process of getting acquisitions data from our ILS and into our ERMS for cost per use reports. Once I’m not having to do that manually, I can use that time/energy to add more value to the reports.
  • Do an inventory of our holdings in our ERMS to make sure that we have turned on everything that should be turned on and nothing that shouldn’t. I plan to start with the publishers that are KBART participants and move on from there (and yes, Jason Price, I will be sure to push for KBART compliance from those who are not already in the program).
  • Begin documenting and sharing workflow, SQL, and anything else that might help other electronic resource librarians who use our ILS or our ERMS, and make myself available as a resource. This stood out to me during the user group meeting for our ERMS, where I and a handful of others were the experts of the group, and by no means do I feel like an expert, but clearly there are quite a few people who could learn from my experience the way I learned from others before me.

I’m probably forgetting something, but I think those are big enough to keep me busy for quite a while.

If you managed to make it this far, thanks for letting me yammer on. To everyone who attended this year and everyone who couldn’t, I hope to see you next year in St. Louis!

DILO: electronic resources librarian

9:00am Arrive at work. Despite getting to bed early, I still overslept. Great way to start a Monday, I tell you.

9:00-9:20am I was out of the office for most of last week, so I spent some time catching up with my assistant. This also gave my computer plenty of time to boot up.

9:20-9:30am Logged into the network, and then went to get some iced tea from the library coffee shop. It takes several minutes for all of the start-up programs to load, so that’s a perfect time to acquire my first dose of work-time caffeine.

9:30-9:35am Start this post.

9:35-10:20am Sifting through the 100+ new messages in my mailbox from the time while I was gone. I followed-up on the ones that looked urgent while I was out, but the rest were left for today. In the end, three messages went into the to-do category and a few more into the use statistics category. The rest were read and deleted.

10:20-10:45am Filled out an order form for a new database. PDF form is printable only, so this required the use of a typewriter (my handwriting is marginally legible). I also discovered in the middle of the process that I did not have all of the necessary information, which required further investigation and calculations.

10:45-11:05am Sent email reminders to the students LIB 101 class that I will be teaching on Friday. Created a class roster for all four sections I’m teaching this spring.

11:05-11:15am Mental break. Read Twitter and left a birthday greeting for a friend in Facebook.

11:15-11:20am Added use stats login info for a new resource to our ERM and the shared spreadsheet of admin logins that we have been using since before the ERM (still implementing ERM, so it’s best to put it in both places).

11:20-11:25am Processed incoming email.

11:25am-12:40pm Was going to run some errands over my lunch hour, but instead was snagged by some colleagues who were going out to my favorite Mexican restaurant.

12:40-1:00pm Sorting through the email that came in while I was gone. Answered a call from a publisher sales person.

1:00-3:00pm Main Service Desk shift, covering the reference side of it. During the slow times, I accessed my work station PC via remote desktop and worked on the scanned license naming standardization project I started last week. In the process, I’m also breaking apart multiple contracts that were accidentally scanned together. As usual, the busy times involved a sudden influx of in-person, email, and IM questions, most often at the same time.

3:00-3:15pm Got a refill of ice tea from the coffee shop, processed email, and read through the Twitter feed.

3:15-4:00pm Organized recently scanned license agreements and created labels for the folders. Filed the licenses in the file drawer next to my cubicle.

4:00-4:20pm Checked in with co-workers and revised my to-do list.

4:20-5:15pm Responded to email and followed-up on action items related to the recent NASIG executive board meeting.

And that, my friends, is my rather unusual day in the life of an electronic resources librarian. Most of the time, I bounce between actual ER work, meetings, and email.

Read more DILOs like this one.

graduate assistantships available

The James E. Brooks Library faculty announce a graduate assistantship program for individuals who already have an MLS, or equivalent, and who desire a second subject master degree.

Graduate Assistantships Available
The James E. Brooks Library
Central Washington University

The James E. Brooks Library faculty announce a graduate assistantship program for individuals who already have an MLS, or equivalent, and who desire a second subject master degree. This unique two-year program allows an individual to study in any of eighteen graduate programs while gaining valuable professional experience in an academic library. Ideal for new or experienced tenure-seeking librarians, candidates must apply to the graduate school and be accepted into a program prior to being accepted as a paid library graduate assistant.

The assistantship is really two programs; an opportunity to gain valuable professional experience under the tutelage of professional librarians while getting that second, often necessary, advanced degree required at many academic libraries. For experienced librarians this assistantship is also two programs; a chance to advance by studying for an advanced degree while renewing and recharging one’s self during an extended leave of absence. Total benefits include a stipend of $7,120, plus paid tuition, medical insurance and health center fees equaling approximately $13,888 per academic year. Summer study and employment opportunities may also be available.

Opportunities are available for candidates to gain professional experience in reference, instruction, library technology and systems, technical services, outreach, archives and record management, government publications, maps, assessment and research.

Application and queries may be initiated by contacting Dr. Thomas M. Peischl, Dean of Library Services at, or by telephone at (509) 963-1901, or by mail at The James E. Brooks Library, 400 East University Way, Ellensburg, WA 98926.

Central Washington University
The James E. Brooks Library
The Office of Graduate Studies and Research