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Speaker: Mary Ann Trail & Kerry Chang FitzGibbon
It is not in the interest of faculty to cut journal titles because it may be perceived as an admission that it is not needed. With relying on faculty input for collection decisions, the collection can become skewed when certain faculty are more vocal than others.
When a new director arrived in 2000, they began to use more data to make decisions. And, the increase in aggregator databases and ejournals changed what was being collected. In addition to electronic publishing, electronic communication has changed the platform and audience for faculty communicating with each other and administrators, which can be both good and bad for library budgets.
In 2005, after some revision of collection methods, cancellations, and reallocation, they went to a periodicals allocation formula. This didn’t work out as well as expected, and was abandoned in 2008.
As a part of their assessment projects in 2008, they looked at the overlap between print and electronic titles to see if they could justify canceling the print in order to address the budget deficit. Most importantly, they wanted to proactively calm the faculty, who were already upset about past cancellations, with assurances that they would not lose access to the titles.
They used their ERMS to generate overlap analysis report, and after some unnecessary and complicated exporting and sorting, she was able to identify overlaps with their print collection. Then she identified the current subscriptions before going to the databases to verify that the access is correct and noted any embargo information. This was then combined with budget line, costs, and three years of usage (both print and electronic for non-aggregator access).
They met their budget target by canceling the print journals, and they used the term “format change” instead of cancel when they communicated with faculty. Faculty showed more support for this approach, and were more willing to advocate for library funds.
Did they consider publications that have color illustrations or other materials that are better in print? Yes, and most of them were retained in print.
Did they look at acquiring other databases to replace additional print cancellations? No, not with their funding situation.
What was the contingency plan for titles removed from the aggregator? Would resubscribe if the faculty asked for it, but funds would likely come from the monograph budget.